| Job Description | To coordinate with Operation Director to develop, monitor and implement need based- Procurement Plan to implement project ensuring timely completion of all procurement activities. Lead Systematic Tracking of Exchanges in Procurement (STEP) with appropriate technical and subject specific assistance Assist technical teams at AADA with development of generic and policy compliant TORs and specifications; as relevant. Conforming to Banks Procurement and Consultants Guidelines, cause preparation and issuance of various documents required at different stages of procurement cycle e.g. EOIs, IFBs, RFPs, bid documents, evaluation reports, minutes of negotiations, contract award, contracts, and various internal processing documents required to facilitate decision making. To maximize efficiency of procurement cycle by providing strategic expert advice and implementing necessary controls ensuring transparency cost effectiveness and soundness of all procurements carried out under the program. Support AAA for organizing bid evaluation meetings by: (i) arranging venue and the timing of bid opening, evaluations with evaluation panel members, (ii) preparing necessary bid evaluation packages (bid documents, proposals, evaluation sheets etc.) and distribute them to evaluation panel members, (iii) attend bid evaluation meetings as a note taker and keep the minutes of the meetings, and (iv) provide other necessary technical supports to facilitate the procurements To address all matters associated with procurement of goods/works/services e.g. taxation, duties clearance with support of relevant department. To monitor the progress of procurement activities by periodically updating Procurement Plans and maintaining and Contract Roster To develop appropriate procedures, controls, checks, rules, etc. preventing frauds, pilferage etc. in the procurement process. To act as key liaison person in coordinating capacity building initiatives internally and externally. Participate in technical meetings and provide recommendations to improve the project implementation in terms of procurement based on capacity development needs; with regard to the procurement of the services, goods and civil works. Assist various audit/ex-post review outfits in performance of their tasks by ensuring that procurement documents is efficiently filed and provide complete track of procurement cycle. Contract Management: Act as a focal person on behalf of AADA for contract administration issues that may accrue liabilities for the project. Support AADA in checking the quality of procured items upon provision by Service Providers, and, if not satisfied, ensure taking action to get the equipment replaced with the equipment or materials in compliance with the specifications stated in the proposals. Monitor progress of contracts implementation to ensure that it abides by the stipulated standards, procedures and planned timetable. Provide technical leadership for a first stage resolution in case of any dispute that AADA may have with client/s on any certification, determination, instruction, opinion or valuation related to the contract(s). Represent / support AADA during statutory and internal audits including audits and reviews by Donors. Lead coordination with all other individual consultants. Support preparation of end of proceedings report for AADA after every claim incident. Such report(s) shall be drafted professionally and would facilitate any audit or other reviews. Provide support in litigations Any other relevant task assigned by the Project Director. |
| Job Requirements | An advanced degree (16) years of education in a suitable discipline. Degree must be at Masters level such as : MBA, ACCA, or equal At least five (5) years‟ experience after acquiring stipulated qualification preferable in Procurement and Contract Management. Demonstrated experience with procurement of goods, works & services; preferably, in the public sector. Excellent presentation skills with written and oral communications are desired, Excellent IT / computer skills including MS Office (Word, Excel, and PowerPoint) and Outlook. |
